Requirements and Reporting

Section 1 CTE Teacher Licensing Requirements

Section 2 Fiscal Responsibility (including allowable expenses, equipment rules and grant reporting)

Section 3 Approved CIPs (ISBE/ISCS ) by school, Perkins Program Quality Review Documents from ISBE, CTE Monitoring Guidance 2021-2024

Section 4 DVR Region CLNA, DVR Region Perkins Goals and Strategies

Section 5 Program Committees

Section 6 Regional Historical DVR Districts’ CTE Data

Section 1: CTE Teacher Licensing Requirements for Approved Courses

Open This FIRST – Quick Lookup Chart CTE Teacher Lic Requirements v7

CTE License Documents at a Glance:

Illinois Administrative Code:

FORMS

Samples for ELS/CTE :

ELS-CTE, ELS-CTE Work Experience Template, ELS-CTE Example Work Experience

Below are the links to the new CTE application and forms:

Form 73-23 Application for Career and Technical, Provisional Career and Technical Educator, Part-Time Provisional Career and Technical Educator License

o Available at http://www.isbe.net/licensure/pdf/73-23-cte-lic-cte-prov.pdf

o Must have an original signature of Superintendent or Board Secretary of Employing District

o Must have an original signature of Regional Office of Education Superintendent

Form 73-23A Verification for Career and Technical Educator Work Experience

o Available at http://www.isbe.net/licensure/pdf/73-23A-cte-verif-work-exp.pdf

Form 73-23B Verification for Career and Technical Educator Work Experience (Notarized)

o Available at http://isbe.net/licensure/pdf/73-23B-cte-verif-work-exp-notarized.pdf

Request for Priority Review for License Application

RULES

Illinois Register Additional ISBE adopted Rules June 2018

23-IAC-25-Emergency-Register-Teacher-Shortage

Short-term CTE license options.

He/she can apply (for an ‘approval’) on ELIS for a short term approval in any other endorsement area (except Special Ed and Drivers Ed) as long as they meet:

9 credit hours in a content area OR
Pass the content test for a specified area

This approval is good for three years (however initially it may be a bit longer). At the end of three years, the approval ends with no ability to extend. The idea is for this person to work on acquiring their teaching license in the appropriate approval area during this time.

The ‘Approval’ cost is $50. If employment is pending, then the ROE can submit a RUSH; otherwise the submitted application will be in the queue to be reviewed.

Here is a document that discusses this and below is the meat of the issue.

In Part 25, ISBE has modified the current rules on short term assignments. Section 25.430 states that a teacher with nine credit hours in a content area may teach in that content area and has three years to complete the coursework requirements for the endorsement. The emergency rules for this Section include test only (and no coursework) for the purposes of assignability and state that an individual has three years to complete the requirements for the endorsement. In order to ensure that districts have the greatest flexibility, districts can either use the nine hour requirement or successful completion of an appropriate content test.

Special Education and those areas which do not currently have an available test are outside the scope of the emergency rulemaking. Special Education already has a process for short term approval and other areas such as Driver’s Education, ESL and computer applications do not currently have a content exam.

Requirements for Vocational Education (Reimbursable Training Programs, Grades 9 through 12)

Illinois Administrative Code

23-illinois-administrative-code-25-on-cte-licensing

Il Code Section 254.820 CTE Qualifications incl Postsecondary

https://www.isbe.net/Documents/ONEARK.pdf (pg 201 – 215 of Admin Code)

(excerpts) All instructional personnel and coordinators shall hold a valid professional educator license endorsed in a teaching field. The requirements set forth in this subsection (v) shall remain in force through June 30, 1991. Thereafter, the requirements set forth in Section 1.735(f) shall take effect.

1) Instructional Personnel – The requirements for instructional personnel in reimbursable programs in the five areas of Industrial-Oriented, Applied Biological and Agricultural, Home Economics, Health Occupations, and Business, Marketing and Management are:

A) A minimum of 2,000 hours of employment experiences in the occupational specialty to be taught.
B) The district may employ an individual who does not meet the provisions of subsection (v)(1)(A), providing the employment experience requirement will be met within four years from the date of employment by 2,000 hours of employment experience in the occupational specialty to be taught or a combination of work experience and directed occupational experience. Options exercised under this subsection (v)(1)(B) must be submitted in ISBE 23 ILLINOIS ADMINISTRATIVE CODE 1 1.730 SUBTITLE A SUBCHAPTER a detail in the district’s One and Five Year Plan for occupational education and are subject to approval.
C) For those occupations in which employment or preparation is regulated by law or licensure, compliance with those laws is mandated.

In vocational education reimbursable programs, instructors teaching preparation-level courses must have a total of 2,000 hours of work experience in the specific endorsement area being taught. If an instructor teaches in more than one endorsement area, the 2,000 hours shall be distributed among endorsement areas being taught, with a minimum of 250 hours of work experience in each endorsement area.

Records must be kept by the employing institution to substantiate this experience. These records may include written statements from supervisors at places of employment who can be reached for verification of the documentation submitted, or, in cases in which supervisors are no longer available to verify the employment, affidavits by applicants’ instructors stating the facts concerning the work experience in question. (note: 2017 ISBE issued a specific form for this documentation)

(posted December 15, 2016) The forms to use for the application for ELS (educator License with stipulations) CTE(P) have changed. Please use the new forms for any applications being submitted. There are three different forms (listed below) to use in the same basic process with a few assurances added. You can access through the links at the end of this email.

The application as you have known it with some of the information moved around and some new directions.
A new form to record work experience from the employer.
A new form to record work experience as notarized.

Applications and work experience being submitted (email) must come from an ROE or CPS (just not accepted from applicant). Also, it is acceptable in the area where they are to list work experience to indicate ‘See attached sheet’ and attach a separate pdf to send along with these forms. Application and work experience should all be sent together at one time.

Section 2: Fiscal Responsibility

Allowable Expenses

SFY2021-CTE-Grants-Expenditure-Guidance-DRAFT

Equipment:

FORMS

SE Grant Funded Equipment Reminders

Properties List Required Format/Headings

Properties List/Inventory

RULES

State and Federal Grant Administration Policy /Properties List and Deletion Rules

Fiscal-Procedures-Handbook-Equipment-Rules

Equipment Audits

ISBE 23 ILLINOIS ADMINISTRATIVE CODE 1 254.470 SUBTITLE A SUBCHAPTER g Section 254.470

a) All instructional equipment purchased by an eligible recipient which is reimbursed in whole or in part from federal vocational education funds and which has a single item acquisition cost of $300.00 or more shall be accounted for by the eligible recipient. Such equipment will be physically inventoried and a decal number affixed to each item by the State Board of Education following initial inventory. All such equipment will be physically inventoried by the State Board of Education or by certification of the eligible recipient verifying the physical status and instructional use of such equipment at least once every two years.
b) Purchases of items of instructional equipment having a single item acquisition cost of $300.00 or more which cannot be accounted for will be subject to audit exceptions and recovery of funds by the State Board of Education.
c) Recipients shall maintain such equipment in good condition and shall insure adequate safeguards to prevent damage, loss, or theft. Any damage, loss, or theft of such property shall be investigated and fully documented and a copy of the local police report forwarded to the State Board of Education. The recipient shall be responsible for repair or replacement of equipment damaged, lost, or destroyed due to negligence of the recipient. Items of equipment which are no longer required by a recipient for use in any federally assisted vocational education program may be disposed of only upon prior approval of the State Board of Education in accordance with applicable provisions of federal and state regulations in effect at the time of disposition of such equipment. d) Instructional equipment purchased for use in one instructional program may be permanently transferred for use in another program upon request to the State Board of Education at the time of inventory or certification.

(Source: Amended at 12 Ill. Reg. 2282, effective January 15, 1988)

Fiscal Oversight

Fiscal Procedures Handbook

Fraud Prevention

Fraud-Prevention-1-office-of-inspector-general-ppt

Financial Reimbursement Claims

DVR’s Illinois Internal Controls Questionnaire (ICQ) requires more frequent and more detailed fiscal and programmatic reporting. Each district will receive a customized reimbursement claim for for each open grant. Districts should submit verified claims on a monthly basis for expensed items in the approved grant. Not sure where your claim form is? Email Lori at dvr.assistant@dvr-efe.org

Financial Monitoring

Financial Audit and Monitoring Checklist

Perkins Monitoring Review (ISBE External Assurance)

GATA Oversight

The purpose of the Grant Accountability and Transparency Act (GATA) is to increase accountability and transparency in the use of grant funds while reducing the administrative burden on both state agencies and grantees. The law provides for the development of a coordinated, non-redundant process to establish effective and efficient oversight of the selection and monitoring of grant recipients, ensuring quality programs; limiting fraud, waste, and abuse; and defining the purpose, scope, applicability, and responsibilities in the life cycle of a grant.

Joint Committee on Administrative Rules

GATA Activities Site Visit- Visitation-questionnaire-activities-for-hs-college

DVR-standardized-site-visit-evaluation-form

FY-2021-2024-CTE-Monitoring-Guidance

Grant Activity Reporting

DVR’s Illinois Internal Controls Questionnaire (ICQ) requires more frequent and more detailed fiscal and programmatic reporting. Report results of grant paid activities on a quarterly basis. Use google surveys for student evaluation of activities.